Font-Best-Practices-in-OSX-v7.pdf

Best Practices Guide

Font Management

in Mac OS X

So what’s all the hubbub?.......................................................................................................3

What can I do about it?...........................................................................................................3

Conventions Used In This Guide ............................................................................................3

Step 1: Organize Your Font Files ............................................................................................4

Step 2: Manage Your System Font and Application Font Folders........................................5

Step 3: Clean Up Your Font Library...................................................................................... 13

Step 4: Add Your Fonts To Your Font Manager.................................................................... 13

Step 5: Clean Duplicate Fonts .............................................................................................. 14

Font Locations....................................................................................................................... 14

Font Hierarchy ....................................................................................................................... 15

Font Formats ......................................................................................................................... 16

OpenType (.otf or .ttf).................................................................................................................................... 16

TrueType (.ttf)................................................................................................................................................ 16

TrueType Collection (.ttc)............................................................................................................................... 16

Mac PostScript Type 1 ................................................................................................................................ 17

Datafork Truetype font (.dfont) ...................................................................................................................... 17

Apple Advanced Typography (AAT) .............................................................................................................. 17

Classic Mac TrueType .................................................................................................................................. 17

Multiple Master............................................................................................................................................. 18

File Issues .............................................................................................................................. 18

Unicode ................................................................................................................................. 18

Font Cache Issues ................................................................................................................ 19

System Font Caches .................................................................................................................................... 19

Adobe Font Caches ..................................................................................................................................... 20

QuarkXPress JAWS Font Cache .................................................................................................................. 22

Microsoft Ofice Font Cache......................................................................................................................... 22

Apple iWork Font Cache .............................................................................................................................. 22

Extensis .................................................................................................................................23

Best Practices Guide

Font Management

in Mac OS X

So what’s all the hubbub?

In Mac OS X, professional worklows involving fonts have become seemingly more dificult and

confusing, resulting in delays and problems for users.

Fonts in OS X are located in a variety of locations on the system, and fonts are activated by a very

speciic font hierarchy that can make it very challenging for users to accurately verify when and if the

correct fonts are in use.

Several fonts are also required for Mac OS X to properly function. Removing these fonts can affect

the stability of your system.

NOTE

Thisguidecoversthe

bestpracticesforfont

managementofLatin-

basedlanguages.Font

managementbest

practicesforAsianand

otherlanguagescan

varyfromwhatisinthis

document.

What can I do about it?

This guide contains detailed recommendations and instructions that can help you work eficiently

with fonts in Mac OS X, conigure your system to minimize font problems and improve your worklow.

It covers:

• Howtoorganizeyourfonts

• WhereMacOSXsystemfontsarestored

• WhichfontsarerequiredbyMacOSX

• Howtocleanupyourfonts

• Thefontactivationhierarchy

• Techniquestoworkaroundfontissues

We presume that you have made the decision to use a professional font manager to manage your

fonts. A font management tool is an integral part of making sense of your font mess.

If you are unclear on the need for a professional font manager, please take a moment to review the

Why Professional Font Management? document (PDF):

http://dl.extensis.com/downloads/SC/EN/P/Font-Management-What-the-Pros-Use.pdf .

If you manage multiple users in a workgroup, you may beneit signiicantly from the use of a server-

based font management system, such as Universal Type Server. To download white papers,

documentation and related information about the beneits of server-based font management

solutions, please visit the Extensis website: http://www.extensis.com .

Conventions Used In This Guide

Because much of the information in this guide is technical in nature, it is important to present that

information clearly and unambiguously. We use the following conventions to help convey exact

meaning:

• Code font: text that you are to type (such as in a Terminal session) is shown in

this typeface .

• File names: When possible, exact ile names (including their extensions) are given. When

we refer to multiple iles with a shared naming convention, we will indicate the portion of the

ilename that differs with an asterisk (*), as well as describe in the surrounding text what

this means.

• File paths: Paths are shown in boldface. When we present a full path, it will start with a slash

character / indicating the root of the hard disk, such as /Library/Fonts/. A relative path will

start with a base folder name, such as My Fonts/System Fonts/. Paths that start in a user’s

home directory are given using the tilde ~ character: ~/Library/Fonts/ is equivalent to /Users/

currentUser /Library/Fonts/. Finally, a path that ends with a folder name will end with a slash,

whereas a path that ends with a ilename will not.

Best Practices Guide

Font Management

in Mac OS X

Step 1: Organize Your Font Files

One of the irst things you should do is to organize your font iles into a neat, systematic and

central location.

To do this, you need to create a folder—for example a folder called My Fonts—and keep it

somewhere locally on your hard drive. A good location to place this folder is in the /Users/Shared/

folder, because that way your font library will be accessible to all users on the computer.

You should also decide whether you want to manually organize your font iles, or use a font manager

to do this for you. Suitcase Fusion 3 comes with a product called FontDoctor which, among other

things, can organize all your font iles. Suitcase Fusion 3 can also organize all of your font iles for

you automatically in a secure location called the Font Vault. Even if you do this, so that you’re sure

that you have gathered all of the fonts on your system, it’s a good idea to organize your fonts with

FontDoctor before adding them to your font manager.

About Font Book

DonotdeleteApple’sFont

Book!Althoughyoumay

useaprofessionalfont

managementapplication

tomanageyourfonts,Font

Bookisintegratedwith

MacOSXandprovides

importantfunctionality,

evenifyoudon’tuseitto

activateanddeactivate

fontsorsetsoffonts.

To organize fonts alphabetically with FontDoctor:

1. Open FontDoctor.

FontDoctor is included with Suitcase Fusion 3, or can be purchased separately from the

Extensis website: http://www.extensis.com/fontdoctor .

2. In the FontDoctor window, click the Organize button.

3. In the Search Disks/Folders pane, click the [ + ] button to add folders or disks to the list, then

check the box next to a folder or disk icon to organize fonts in that location.

Warning: You may wish to manually clean up your application font folders in /Library/

Application Support/ before scanning the entire disk.

4. If you want to keep an entirely clean font library, it is a good idea to remove the original font iles,

so that the fonts in your library are the only ones available for use. To do so, enable the Delete

Original Files After Copy option.

5. Click the Organize Fonts button.

6. To create a new font library click New.

7. FontDoctor prompts you to choose a location for your new font library. Navigate to your My

Fonts location and click Save.

8. Click Proceed to conirm the settings. FontDoctor searches the selected locations and groups

all of the fonts in the new library.

To manage fonts with Suitcase Fusion 3:

When fonts are added to Suitcase Fusion 3, by default the fonts are copied into a central location,

called the Font Vault. To tell Suitcase Fusion 3 to organize your fonts, do the following:

1. Open Suitcase Fusion 3.

2. Choose Suitcase Fusion 3 > Preferences.

3. In the Preferences dialog, choose the Copy added fonts to the vault option. This copies the

font iles into the vault, leaving the original iles untouched.

4. Click OK to accept the new preferences.

5. Add your fonts to Suitcase Fusion 3.

Manually organizing your fonts

If you would rather organize your fonts manually, you can organize all of your fonts in the Finder, then

change the Suitcase Fusion 3 vault preference to Add fonts leaving them in place, then add the

fonts to Suitcase Fusion 3.

It is best to choose a strategy before you set out to manually organize your font library. The following

are some typical strategies that users implement to organize physical font iles. Keep in mind that

some levels of organization are better suited for implementation in a font manager.

Best Practices Guide

Font Management

in Mac OS X

Alphabetically by family name: Frequently used by designers and creative professionals,

this is often the easiest way to ind a particular font. With this method, the library is often

further divided into a number of subfolders within the My Fonts folder, for example A-D, E-H,

etc. If you like this method, FontDoctor can automatically organize fonts for you like this.

By classiication: Often used by typographers, or designers who are well versed in typography.

Depending on the level of sophistication needed, you can use a set of subfolders with names like

Serif, Script, and Ornamental.

By job name or number: Often used in production environments like service bureaus or print

shops. Create a separate font folder for each job name or number in your worklow.

By client: Often used in design shops with many clients, where each client uses a speciic set of

fonts for all their jobs. In these environments, you may be required to physically separate the font iles

for each client. Suitcase Fusion 3 includes the ability to add fonts in separate libraries or even font

vaults to keep fonts used for each client in a separate location.

Whichever way you decide to organize your font library, you must ensure that you keep all PostScript

Type 1 font components (suitcase fonts and outline fonts) together in the same folder. Mac OS X

requires the suitcase font iles and corresponding outline font iles to be in the same physical folder

in order to function correctly. This level of organization is typically handled by your font manager;

for example, Suitcase Fusion 3 won’t even allow orphan fonts (PostScript Type 1 fonts missing a

component) into the Font Vault.

Step 2: Manage Your System Font and

Application Font Folders

When not using a font manager, fonts are stored in any of the Mac OS X System Font folders or in

any of the Application Font folders. These folders are managed by the operating system

and applications.

The number of locations for fonts in Mac OS X can lead to confusion and cause problems.

Within the professional creative, print and publishing environments, it is strongly recommended

that you use a font management tool to manage all of your available fonts, with the exception of

required system fonts.

For detailed information about the many locations where Mac OS X and applications can place and

store fonts, see “Font Locations” on page 14.

To help you manage which fonts are active in your system font folders, Suitcase Fusion 3 includes

features that allow you to activate and deactivate Mac OS X system fonts.

Automatic Activation Preferences in Mac OS X

Mac OS X v10.5 and 10.6 includes some basic font management capabilities, including auto-

activation and alerts if the contents of the system font folders have been modiied. These features

interfere with professional-level font managment tools such as Suitcas Fusion 3, so they should be

disabled to avoid conlicts.

You can access these settings in two different ways: from the Unix command line using the Terminal

application, or from the Preferences dialog in the Font Book application.

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